Privacy Policy
1 – INTRODUCTION
1.1
This privacy policy (‘Privacy Policy’) is issued by Stembridge Solicitors Ltd. It sets out the basis on which any personal information/data we collect from you, or that you provide us through this website or elsewhere (‘Your Information’), will be used and protected by us. This privacy notice tells you how we look after your personal data when you visit our site www.stemshipping.com (“Site”) (regardless of where you visit it from) and tells you about your rights and how the law protects you.
Stembridge Solicitors Ltd is the data controller in respect of any information you provide to us or that we collect from you on our Site.
1.2 You should also check the Terms of Business on our Website and any additional terms and conditions as notified to you from time to time that may regulate your use of this Website.
1.3 Without prejudice to the foregoing, if you or your organisation is a Stembridge Solicitors Ltd client, this Privacy Policy should be read in conjunction with our applicable engagement letter and terms of business, which will prevail in the event of any conflict with this Privacy Policy.
2 – CHANGES TO OUR PRIVACY POLICY
2.1 We reserve the right to revise this Privacy Policy at any time so please check that you have seen the latest version.
3 – THE DATA WE COLLECT ABOUT YOU
3.1 Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
3.2
The only personal information that we will collect about you is the information you provide to us when you get in touch with us via the Site or otherwise.
For example, when you supply your contact details to sign-up to receive alerts, register for events or request other information, or provide us with the information we need to manage your case and work with you.
3.3 Provision of personal information is voluntary but failure to provide certain personal information requested may render you unable to use or access certain services or parts of this Website.
3.4 The type of personal information we require will be set out on the relevant page of the Website at the time you register with us and may include your name, email address, postal address and other personal details about you. This personal information is referred to in this Privacy Policy as ‘Your Information’.
4 – HOW WE USE YOUR PERSONAL INFORMATION
4.1 We will only use your personal information to respond to an enquiry you make where you have asked us to do so. When responding to an enquiry, our lawful basis for processing will be legitimate interests: Our legitimate business interest is to respond to the enquiry you have made.
4.2 We may use Your Information and other information we gather about your use of this Website for the purposes of:
– providing you with alerts, newsletters and information about events or conferences;
– providing you with marketing communications regarding our legal, regulatory services and advisory services (provided you have given consent to receiving such materials).
4.3 We may also contact you for other purposes that you consent to from time to time.
4.4 Your information will not be shared with any third parties without your express prior consent.
4.5 If your information is transferred outside of the European Economic Area we will seek to ensure that appropriate safeguards are in place.
4.6 If you wish to update Your Information please email us at:admin@stemshipping.com.
5 – LEGAL OBLIGATIONS
5.1 We will collect and use Your Information in accordance with the General Data Protection Regulations and other relevant legislation.
6 – DATA SECURITY
6.1 We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
7 – DISCLOSING YOUR INFORMATION TO THIRD PARTIES
7.1 We do not sell, trade, or rent Your Information to others. We do not disclose Your Information to third parties without your consent unless we are legally required to do so or where such disclosure is necessary to enable third parties with whom we work to assist us in providing our services to you or to respond to your enquiry.
7.2 In addition, we limit access to your personal data to those employees, agents, contractors and other third parties, such as experts or counsel who you have given consent for us to instruct or who have a business need to know. They will only process your personal data on our instructions and they are in turn subject to a duty of confidentiality.
7.3 We will take reasonable steps to ensure that Your Information is used by those third parties in accordance with this Privacy Policy.
7.4 We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8 – HOW LONG WILL YOU USE MY INFORMATION FOR?
8.1 We will only retain your information for as long as necessary to fulfil the purposes we collected it for. Once your case has been completed we are obliged under the Solicitors’ Regulation Authority to retain the papers in your files for a period of at least 7 years.
8.2 Where we have collected your information to respond to your enquiry, we will retain the information for so long as we need it to respond to your enquiry and any subsequent resulting enquiries you may have, if you do not proceed to instruct us to represent you, we will then retain it for a period of 6 months after we cease to hear from you.
9 – YOUR DATA RIGHTS
In accordance with your legal rights under the DPA 1998 and the GDPR 2016 and other applicable law, you may:
9.1 Request access to your information (commonly known as a “data subject access request”). This enables you to receive a copy of the information we hold about you and to check that we are lawfully processing it.
9.2 Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
9.3 Request erasure of your information. This enables you to ask us to delete or remove information. There are certain circumstances where we may not be able to comply with your request (where we are obliged to keep it for statutory purposes) of which we will notify you at the time of a request.
9.4 Object to or restrict processing of your information where we are relying on a legitimate interest or where you want us to establish the accuracy of your information. You also have the right to object where we are processing your information for direct marketing purposes.
9.5 Request the transfer of your information to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format.
9.6 Withdraw consent at any time where we are relying on consent to process your personal data.
9.7 Complain to the Information Commissioner’s Office if you have concerns as to our handling of your information.
9.8 If you would like to exercise any of the above rights, please write to us at the email address: amanda.stembridge@stemshipping.com. Where applicable law allows, we reserve the right to make a small charge to cover our administrative expenses in responding to your request. We may also require further information to verify your identity or locate the specific information that you seek before responding.
10 – SECURITY TO PROTECT YOUR INFORMATION
10.1 We employ appropriate technical and organisational security measures to protect Your Information from being accessed by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We also endeavour to take all reasonable steps to protect Your Information from external threats. However, please be aware that there are inherent security risks of sending information by public networks or on public computers and we cannot therefore 100% guarantee the security of any data disclosed or transmitted over the internet.
11 – OTHER WEBSITES
11.1 From time to time, this Website contains links to third party operated websites. If you access such other websites using the links provided, the operators of those websites may collect personal information about you in accordance with their own privacy practices. These practices are likely to differ from ours, so you should check the terms of any applicable privacy policy or terms of use when you visit such third party websites.
12 – CONTACT
12.1 If you have further comments, queries and requests relating to how we use Your Information please contact us at: admin@stemshipping.com
13 – GOVERNING LAW
13.1 This Privacy Policy is subject to English law. To the maximum extent legally permitted, you agree that any dispute relating to use of your data as referred to under this Privacy Policy is subject to the exclusive jurisdiction of the courts of England and Wales and any proceedings relating to a dispute shall be in the English language.